Report Writing and Notebooks Course 2026
This course is for security guards who keep a notebook and write incident reports. It covers notebook rules, the 24-hour clock, the 5 Ws, writing facts instead of opinions, taking statements and keeping reports confidential.
Mabilis na sagot
Ang libreng kursong ito ay may mga 15 minuto ng aralin at pagsusulit na may 25 tanong. Kumuha ng 80% o higit pa para ma-download ang sertipiko ng pagkumpleto (pribado, hindi accredited). Sinuri laban sa mga opisyal na sanggunian noong Oktubre 11, 2026.
Ang matututunan mo
- Keep a notebook that will stand up to review
- Record times correctly in the 24-hour clock
- Write a clear incident report using who, what, when, where, why and how
- Separate facts from opinions in your writing
- Take a simple witness statement
- Store and share reports only with authorized people
Kumuha ng 80% o higit pa para ma-download ang iyong sertipiko.
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Tanong 1 ng 25
Ipakita ang sagot
Sagot: D. Memory fades quickly, so early notes are more accurate
Details such as times, words and descriptions are lost fast. Notes made right away are the most reliable.
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Tanong 2 ng 25
Ipakita ang sagot
Sagot: D. A bound notebook with numbered pages
Bound, numbered pages show that nothing has been removed or added later.
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Tanong 3 ng 25
Ipakita ang sagot
Sagot: D. Draw a single line through it, initial it and write the correct information
A single line keeps the original readable, which shows you are not hiding anything.
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Tanong 4 ng 25
Ipakita ang sagot
Sagot: B. No, never
A missing page makes the whole notebook look unreliable, even if you had an innocent reason.
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Tanong 5 ng 25
Ipakita ang sagot
Sagot: B. Draw a line through it so nothing can be added later
Closing off unused space shows that the entry was complete when you wrote it.
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Tanong 6 ng 25
Ipakita ang sagot
Sagot: D. A pen with permanent ink
Permanent ink cannot be changed without leaving a mark.
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Tanong 7 ng 25
Ipakita ang sagot
Sagot: B. Write their exact words in quotation marks
Exact words are strong evidence. Your summary or opinion is not.
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Tanong 8 ng 25
Ipakita ang sagot
Sagot: B. 19:20
For times after noon, add 12 to the hour: 7 + 12 = 19.
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Tanong 9 ng 25
Ipakita ang sagot
Sagot: B. 12:45 a.m. (just after midnight)
In the 24-hour clock, the hour after midnight is written 00.
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Tanong 10 ng 25
Ipakita ang sagot
Sagot: A. The time the report was completed
The syllabus lists date, time, location, actions or behaviours, description of individuals, observations and time of completion.
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Tanong 11 ng 25
Ipakita ang sagot
Sagot: B. Who, what, when, where, why and how
The 5 Ws and how make sure a reader gets the whole picture.
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Tanong 12 ng 25
Ipakita ang sagot
Sagot: B. The man smelled of alcohol and was unsteady on his feet
Describe what you saw, heard and smelled. Let the reader draw conclusions from the facts.
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Tanong 13 ng 25
Ipakita ang sagot
Sagot: D. The cause only if the facts show it, never a guess
Guessing a motive can be unfair and can damage your report. Stick to what the facts show.
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Tanong 14 ng 25
Ipakita ang sagot
Sagot: A. A use of force report
The syllabus names incident reports, use of force reports and witness statements.
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Tanong 15 ng 25
Ipakita ang sagot
Sagot: C. A person’s own account of what they saw, in their own words
A statement records the witness’s account, not yours. The witness reads and signs it.
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Tanong 16 ng 25
Ipakita ang sagot
Sagot: C. Let the witness tell it in their own words, then have them read and sign it
Witnesses who hear each other can mix up what they saw. Keep each account separate and in the person’s own words.
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Tanong 17 ng 25
Ipakita ang sagot
Sagot: C. In time order, from first to last
Time order makes the report easy to follow and matches your notebook.
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Tanong 18 ng 25
Ipakita ang sagot
Sagot: C. Readers who were not there may not understand them
Police, lawyers and insurers may read your report. Plain words mean the same thing to everyone.
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Tanong 19 ng 25
Ipakita ang sagot
Sagot: A. It may be used for audits or as evidence in court
Ontario’s syllabus notes that reports may be needed for audits or as evidence in court.
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Tanong 20 ng 25
Ipakita ang sagot
Sagot: C. Through your employer’s approved system, only to authorized people
Ontario’s syllabus warns about problems with emailing confidential reports. Reports often contain personal information.
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Tanong 21 ng 25
Ipakita ang sagot
Sagot: D. Your signature
Signing shows the entry is yours and is finished.
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Tanong 22 ng 25
Ipakita ang sagot
Sagot: B. Add it as a late entry with the current time and say it is late
A clearly marked late entry is honest. Squeezing notes between lines looks like tampering.
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Tanong 23 ng 25
Ipakita ang sagot
Sagot: B. Read it again and check that it matches your notes
A final check catches errors and keeps your report consistent with your notebook.
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Tanong 24 ng 25
Ipakita ang sagot
Sagot: D. About 180 cm tall, thin, short black hair, red jacket, blue jeans, white running shoes
Specific, factual details help others find and identify the person.
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Tanong 25 ng 25
Ipakita ang sagot
Sagot: B. Someone who was not there and knows nothing about the event
If a stranger can understand the report without asking questions, it is clear enough.
Keyboard: 1–4 para sumagot, Enter para sa susunod na tanong.
Ang dapat malaman bago ang pagsusulit
- Ontario’s guard training syllabus lists the basic report elements as date, time, location, actions or behaviours, description of individuals, observations and time of completion.
- The same syllabus says reports should contain factual information only and include who, what, where, when, why and how.
- Ontario’s syllabus names incident reports, use of force reports and witness statements as types of reports, and notes that reports may be needed for audits or as evidence in court.
- In court, a witness may be allowed by the judge to refresh their memory from notes made close to the time of the event.
Mga madalas itanong
Can I use my notebook in court?
Often, yes. A judge may let you refresh your memory from notes you made close to the event. That is why notes must be complete, neat and made as soon as possible.
What if I make a mistake in my notebook?
Draw a single line through it so it can still be read, write your initials, and write the correct information. Never erase, use correction fluid or tear out a page.
Should I put my opinion in an incident report?
No. Write what you saw, heard and did. Instead of “he was drunk”, describe the signs: the smell of alcohol, slurred speech, trouble standing.
What is the difference between a statement and a report?
A report is your own account as the guard. A statement is another person’s account of what they saw, in their own words, which they read and sign.
Accredited ba o opisyal na kinikilala ang sertipiko?
Hindi. Ito ay pribadong sertipiko ng pagkumpleto para lamang sa kaalaman. Hindi ito kinikilala, hindi accredited at hindi inaprubahan ng anumang pamahalaan, ahensyang nagbibigay ng lisensya, regulator o institusyong pang-edukasyon, at hindi nito pinapalitan ang anumang lisensya, sertipikasyon o pagsasanay na hinihingi ng batas.