Microsoft Word for Work Course: Tables

1. Question 1 of 15

   What is the quickest way to add a small table with 4 columns and 3 rows?

   • ALayout > Breaks, then choose Next Page and type the data
   • BReferences > Table of Contents
   • CInsert > Table, then highlight 4 × 3 on the grid
   • DMailings > Start Mail Merge
   Show answer

   Answer: C. Insert > Table, then highlight 4 × 3 on the grid

   Go to Insert > Table and move the cursor over the grid until you highlight the number of columns and rows you want.

2. Question 2 of 15

   You need a table that is bigger than the grid allows. What do you use?

   • AInsert > Table > Insert Table, then type the numbers of columns and rows
   • BLayout > Margins > Custom Margins
   • CInsert > Table > Draw Table, then draw every single row and column by hand
   • DHome > Bullets
   Show answer

   Answer: A. Insert > Table > Insert Table, then type the numbers of columns and rows

   Insert Table lets you enter the exact number of columns and rows for a larger or custom table.

3. Question 3 of 15

   You have a staff list where names and phone numbers are separated by tabs. How do you turn it into a table?

   • ASelect the text and choose Insert > Table > Convert Text to Table
   • BApply the Heading 2 style to each line
   • CPress Ctrl+Enter after each line
   • DRetype all of the names and numbers into a new empty table, cell by cell
   Show answer

   Answer: A. Select the text and choose Insert > Table > Convert Text to Table

   If text is already separated by tabs, Convert Text to Table turns it into a table quickly.

4. Question 4 of 15

   When you are typing in a table, what does the Tab key do?

   • AEnds the table
   • BAdds a new column
   • CMoves to the next cell
   • DInserts a tab character in the cell
   Show answer

   Answer: C. Moves to the next cell

   In a table, Tab moves to the next cell in the row and selects its content.

5. Question 5 of 15

   You need a tab character inside a table cell. Which keys do you press?

   • ACtrl+Shift+8
   • BShift+Tab
   • CCtrl+Tab
   • DTab
   Show answer

   Answer: C. Ctrl+Tab

   Ctrl+Tab inserts a tab character in a cell. Tab and Shift+Tab move between cells.

6. Question 6 of 15

   Your cursor is in the Tuesday row of a shift table. You need a new row just above it. What do you select?

   • ARepeat Header Rows on the Table Layout tab
   • BInsert Above in the Rows and Columns group
   • CMerge Cells on the Table Layout tab
   • DInsert Left in the Rows and Columns group
   Show answer

   Answer: B. Insert Above in the Rows and Columns group

   Insert Above adds a row above the current cell. Insert Left adds a column.

7. Question 7 of 15

   You need to add three new rows below the current one in a single step. What should you do first?

   • ASelect three rows, then choose Insert Below
   • BPress Ctrl+Enter three times
   • CClick Insert Below once and type 3
   • DMerge three cells, then split them
   Show answer

   Answer: A. Select three rows, then choose Insert Below

   Microsoft says to select as many rows or columns as you want to add before you choose the insert command.

8. Question 8 of 15

   Where are the Merge Cells and Split Cells commands?

   • AOn the Table Design tab
   • BOn the Table Layout tab
   • COn the Review tab
   • DOn the Mailings tab
   Show answer

   Answer: B. On the Table Layout tab

   Select the cells, then choose Table Layout > Merge Cells or Table Layout > Split Cells.

9. Question 9 of 15

   Your shift schedule table runs onto three pages. How do you make the first row (Day, Date, Shift, Staff) show at the top of each page?

   • ACopy the first row and paste it again at the top of every new page by hand
   • BSelect the first row and choose Repeat Header Rows on the Table Layout tab
   • CInsert a page break before each new page
   • DPut the column names in the page header
   Show answer

   Answer: B. Select the first row and choose Repeat Header Rows on the Table Layout tab

   Repeat Header Rows (Table Layout tab, Data group) repeats the selected header rows on each page. The selection must include the first row.

10. Question 10 of 15

    You turned on Repeat Header Rows, but the header does not repeat after a page break you inserted inside the table. Why?

    • AHeaders repeat only at automatic page breaks, not manual ones
    • BHeader rows repeat only in tables that have fewer than 10 rows in total
    • CYou must first save the document as a template
    • DHeader rows repeat only when Track Changes is on
    Show answer

    Answer: A. Headers repeat only at automatic page breaks, not manual ones

    Word repeats header rows at automatic page breaks. It does not repeat them when you insert a manual page break inside the table.

11. Question 11 of 15

    Repeated header rows show on pages 2 and 3 of a table. Where can you edit the header text?

    • AOnly in the Navigation pane
    • BOnly in the page header area
    • COnly on the first page of the table
    • DOn any page where the repeated header row appears
    Show answer

    Answer: C. Only on the first page of the table

    You edit a repeated header on the first page. The copies on later pages are locked and update to match.

12. Question 12 of 15

    Which two tabs appear on the classic ribbon when your cursor is in a table?

    • AHeader & Footer and View
    • BTable Design and Table Layout
    • CReferences and Layout
    • DMailings and Review
    Show answer

    Answer: B. Table Design and Table Layout

    Microsoft says to use the Table Design and Table Layout tabs to edit and format a table.

13. Question 13 of 15

    For screen reader users, which table setting should you turn on?

    • AMerge Cells across the whole first row
    • BHeader Row in Table Style Options
    • CSplit Cells in every row
    • DDraw Table borders by hand
    Show answer

    Answer: B. Header Row in Table Style Options

    Microsoft advises a simple table with column header information. Turn on Header Row under Table Style Options.

14. Question 14 of 15

    The Accessibility Checker finds a table with merged cells. How does it usually rate this?

    • AIt does not check tables
    • BAs an Error
    • CAs a Tip
    • DAs a Warning
    Show answer

    Answer: D. As a Warning

    The rule 'Table has a simple structure' (no merged or split cells) is a Warning. A table with no header row is an Error.

15. Question 15 of 15

    Read the draft note. What is the best fix?

    Shift notice draft: The table of weekly shifts has 40 rows and runs onto a second page. On page 2, readers can't tell which column is Date and which is Shift. The column names are in the first row of the table.

    • AType the column names again at the top of page 2
    • BPut the column names in the page footer
    • CTurn on Repeat Header Rows for the first row
    • DMake the font smaller so the table fits on one page
    Show answer

    Answer: C. Turn on Repeat Header Rows for the first row

    Repeat Header Rows repeats the first row at each automatic page break and keeps it updated.

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