Microsoft Word for Work Course: Track changes, comments, sharing and accessibility

1. Question 1 of 20

   Which shortcut turns Track Changes on or off?

   • ACtrl+E
   • BCtrl+Shift+E
   • CCtrl+Alt+M
   • DCtrl+Shift+8
   Show answer

   Answer: B. Ctrl+Shift+E

   Ctrl+Shift+E turns change tracking on or off. Ctrl+Alt+M inserts a comment.

2. Question 2 of 20

   With Track Changes on and All Markup showing, how do your edits usually appear?

   • AAll edits are shown in bold black text with no underlining
   • BEach edit becomes a separate comment
   • CAdded text is underlined and deleted text is crossed out
   • DEdits are hidden until you save
   Show answer

   Answer: C. Added text is underlined and deleted text is crossed out

   Additions are underlined and deletions have strikethrough. Each person's changes appear in a different colour.

3. Question 3 of 20

   Which markup view shows a red line in the margin where changes were made?

   • AOriginal
   • BNo Markup
   • CAll Markup
   • DSimple Markup
   Show answer

   Answer: D. Simple Markup

   Simple Markup marks tracked changes with a red line in the margin.

4. Question 4 of 20

   You switch to No Markup and the document looks clean. Are the tracked changes gone from the file?

   • ANo. They stay until someone accepts or rejects them
   • BYes. No Markup rejects every change
   • CNo. They turn into comments
   • DYes. No Markup accepts every change when you save the file
   Show answer

   Answer: A. No. They stay until someone accepts or rejects them

   No Markup only changes the view. To remove the markings, you accept or reject the changes.

5. Question 5 of 20

   Your manager reviewed your memo and you agree with every edit. What is the quickest way to make them all permanent?

   • AChoose No Markup, then save and close the whole document
   • BResolve every comment thread
   • CTurn Track Changes off
   • DOpen the Accept menu and choose Accept All Changes
   Show answer

   Answer: D. Open the Accept menu and choose Accept All Changes

   Select the arrow on the Accept button and choose Accept All Changes. Accepting makes the changes permanent and removes the marks.

6. Question 6 of 20

   How can you stop reviewers from turning off Track Changes?

   • ASave the file as a template before sharing it
   • BUse Lock Tracking with a password
   • CTurn on Show/Hide
   • DChoose Simple Markup
   Show answer

   Answer: B. Use Lock Tracking with a password

   Review > Tracking > Track Changes > Lock Tracking lets you set a password so others can't turn off Track Changes.

7. Question 7 of 20

   Which shortcut adds a new comment in Word for Microsoft 365?

   • ACtrl+Alt+C
   • BCtrl+Alt+M
   • CCtrl+Shift+N
   • DCtrl+Shift+E
   Show answer

   Answer: B. Ctrl+Alt+M

   You can add a comment with Review > New Comment, the right-click menu or Ctrl+Alt+M.

8. Question 8 of 20

   You typed a comment. Which keys post it?

   • AShift+Enter
   • BEsc
   • CCtrl+Shift+E
   • DCtrl+Enter
   Show answer

   Answer: D. Ctrl+Enter

   Select the Post comment button or press Ctrl+Enter.

9. Question 9 of 20

   In a comment on a cloud file, you type @ and choose a coworker's name. What does Word do?

   • ATurns on Track Changes for them
   • BGives that person ownership of the file
   • CMoves the comment into the footer
   • DSends that person a notification
   Show answer

   Answer: D. Sends that person a notification

   When you @mention someone in a comment in a cloud file, Word notifies that person.

10. Question 10 of 20

    What does resolving a comment thread do?

    • ASends the comment by email
    • BMarks it as dealt with but keeps it in the document
    • CDeletes the comment and all of its replies for everyone
    • DAccepts all tracked changes
    Show answer

    Answer: B. Marks it as dealt with but keeps it in the document

    Resolving marks a thread as addressed. Resolved comments are hidden in the contextual view but still show in the list view. Deleting removes them.

11. Question 11 of 20

    Which markup view shows the document as it was before any tracked changes?

    • ANo Markup
    • BSimple Markup
    • COriginal
    • DAll Markup
    Show answer

    Answer: C. Original

    Original shows the document without the tracked changes. No Markup shows it with all the changes made but hides the marks.

12. Question 12 of 20

    Your report is stored on OneDrive. How often does AutoSave save it?

    • AOnly when you close Word
    • BEvery 10 minutes
    • CEvery few seconds
    • DOnce a day
    Show answer

    Answer: C. Every few seconds

    AutoSave saves your file automatically every few seconds as you work when the file is on OneDrive or SharePoint.

13. Question 13 of 20

    You opened last year's report from OneDrive and want to make a new version without changing the original. What should you do first?

    • AReview > Check Accessibility
    • BFile > Print
    • CFile > Save a Copy
    • DTurn off Track Changes
    Show answer

    Answer: C. File > Save a Copy

    For cloud files, Microsoft recommends File > Save a Copy before you make changes, so AutoSave doesn't overwrite the original.

14. Question 14 of 20

    You share a link to a report and want only the people you name to open it. Which link setting do you choose?

    • AAllow editing
    • BSpecific people
    • CLock Tracking
    • DCopy Link
    Show answer

    Answer: B. Specific people

    In Link settings, Specific people limits access to only the people you share the link with.

15. Question 15 of 20

    You save a report as a PDF. Which option includes the tracked changes in the PDF?

    • AEncrypt the document with a password
    • BDocument structure tags for accessibility
    • CCreate bookmarks using Headings
    • DDocument showing markup
    Show answer

    Answer: D. Document showing markup

    In the PDF options, under Publish what, choose Document showing markup to include tracked changes.

16. Question 16 of 20

    Where do you start the Accessibility Checker?

    • AHome > Styles
    • BInsert > Alt Text
    • CMailings > Check for Errors
    • DReview > Check Accessibility
    Show answer

    Answer: D. Review > Check Accessibility

    Select the Review tab, then Check Accessibility. The Accessibility pane lists errors and warnings with fixes.

17. Question 17 of 20

    The Accessibility Checker shows an Error for a picture. What is the most likely cause?

    • AThe picture is larger than the margins
    • BThe picture has a caption
    • CThe picture is in colour
    • DThe picture has no alternative text
    Show answer

    Answer: D. The picture has no alternative text

    Missing alternative text is an Error: all non-text content needs alt text (unless it is marked as decorative).

18. Question 18 of 20

    How long does Microsoft suggest alt text should be?

    • AOne word
    • BOne or two sentences
    • CAt least one full paragraph
    • DAs long as the document
    Show answer

    Answer: B. One or two sentences

    Microsoft suggests typing 1–2 sentences that describe the object and its context.

19. Question 19 of 20

    Which link text is best for accessibility?

    • ALearn more
    • BSee this page
    • CDownload the 2026 shift schedule
    • DClick here
    Show answer

    Answer: C. Download the 2026 shift schedule

    Microsoft advises against link text such as 'Click here', 'See this page' or 'Learn more'. Link text should say where the link goes.

20. Question 20 of 20

    Read the note. Which steps do what your supervisor asked?

    Review note from your supervisor: "I've marked my edits with Track Changes and left three comments. Please deal with every edit and comment, then send the client a clean PDF. The PDF must not show any markup."

    • ASave as PDF first, then accept the changes
    • BAccept or reject every change, delete the comments, then save as PDF
    • CSwitch to Simple Markup so the edits are hidden, then save it as a PDF
    • DTurn Track Changes off, then save as PDF
    Show answer

    Answer: B. Accept or reject every change, delete the comments, then save as PDF

    Turning tracking off or changing the view does not remove existing marks. Accept or reject them and remove comments before you create the PDF.

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