Microsoft Word for Work Course: Styles, headings and lists

1. Question 1 of 16

   Where do you find the Styles gallery in Word?

   • AOn the Insert tab
   • BOn the Home tab
   • COn the Layout tab
   • DOn the Mailings tab
   Show answer

   Answer: B. On the Home tab

   Microsoft describes the Styles gallery as a visual menu on the Home tab.

2. Question 2 of 16

   A coworker makes report headings bold and 16 pt by hand. What is the main benefit of using Heading styles instead?

   • AThey stop other people from changing or deleting the headings later
   • BThey are needed before Word can print
   • CThey make the file size much smaller
   • DWord can use them for the Navigation pane and a table of contents
   Show answer

   Answer: D. Word can use them for the Navigation pane and a table of contents

   Heading styles help readers scan, let you build a table of contents quickly and make headings appear in the Navigation pane.

3. Question 3 of 16

   Which shortcut applies the Heading 2 style?

   • ACtrl+Shift+N
   • BCtrl+Alt+2
   • CCtrl+2
   • DCtrl+Alt+1
   Show answer

   Answer: B. Ctrl+Alt+2

   Ctrl+Alt+2 applies Heading 2. Ctrl+Alt+1 applies Heading 1, Ctrl+2 sets double spacing and Ctrl+Shift+N applies Normal.

4. Question 4 of 16

   You changed the font and colour of one Heading 1. Which command updates the Heading 1 style itself so every Heading 1 changes?

   • AUse Replace All to replace every heading with the new text
   • BRight-click the heading and choose Restart at 1
   • CUse Format Painter to copy the new look to each Heading 1, one heading at a time
   • DRight-click Heading 1 in the gallery > Update Heading 1 to Match Selection
   Show answer

   Answer: D. Right-click Heading 1 in the gallery > Update Heading 1 to Match Selection

   Update [style] to Match Selection changes the style, and all text with that style changes automatically.

5. Question 5 of 16

   In the Modify Style dialog box, which choice makes your change available in future new documents too?

   • AAutomatically update the style in this document
   • BNew documents based on this template
   • COnly in this document
   • DDifferent First Page
   Show answer

   Answer: B. New documents based on this template

   Microsoft says to select New documents based on this template at the bottom of the Modify Style dialog box to use the style in new documents.

6. Question 6 of 16

   In the Headings tab of the Navigation pane, you drag a heading to a new place. What happens?

   • AThe heading and the text under it move together
   • BThe heading changes to Heading 1
   • CA copy of the heading is added to the table of contents
   • DOnly the heading moves and the text stays behind
   Show answer

   Answer: A. The heading and the text under it move together

   Dragging a heading in the Navigation pane moves that whole section of the document.

7. Question 7 of 16

   A heading typed inside a text box does not show in the Navigation pane. Why?

   • AHeadings in text boxes, tables, headers and footers are not shown there
   • BThe Navigation pane shows only Heading 1 text and never any lower heading levels
   • CThe document must be saved as a PDF first
   • DTrack Changes hides headings in text boxes
   Show answer

   Answer: A. Headings in text boxes, tables, headers and footers are not shown there

   The Navigation pane lists heading-styled text in the main body only. Headings in tables, text boxes, headers and footers don't appear.

8. Question 8 of 16

   Where do you insert an automatic table of contents?

   • ALayout > Breaks
   • BReferences > Table of Contents
   • CInsert > Table
   • DView > Navigation Pane > Headings
   Show answer

   Answer: B. References > Table of Contents

   Microsoft says to place the cursor and go to References > Table of Contents.

9. Question 9 of 16

   What does Word use to build an automatic table of contents?

   • AText that has heading styles
   • BComments added to the document
   • CAny text that is bold
   • DThe first line of every page
   Show answer

   Answer: A. Text that has heading styles

   A table of contents in Word is based on the headings in your document, so headings need heading styles.

10. Question 10 of 16

    You renamed two headings, but the table of contents still shows the old names. What should you do?

    • AInsert a page break before the table of contents
    • BUpdate Table, then choose Update entire table
    • CPress Ctrl+Z until the old names come back
    • DUpdate Table, then choose Update page numbers only
    Show answer

    Answer: B. Update Table, then choose Update entire table

    Microsoft says to update the table yourself after changes. Update entire table picks up heading text changes; Update page numbers only ignores them.

11. Question 11 of 16

    Which table of contents update option refreshes the page numbers but ignores changes to heading text?

    • AUpdate Heading 1 to Match Selection
    • BUpdate entire table
    • CRestart at 1
    • DUpdate page numbers only
    Show answer

    Answer: D. Update page numbers only

    Update page numbers only changes the page numbers and ignores any changes to the heading text.

12. Question 12 of 16

    How can you start a numbered list just by typing?

    • AType 1 and press Enter
    • BType 1, a period, a space and then your text
    • CPress Ctrl+1 and then type the first item of your list
    • DType No. 1 and press Tab
    Show answer

    Answer: B. Type 1, a period, a space and then your text

    Microsoft says typing 1, a period (.), a space and some text starts a numbered list. Ctrl+1 sets single line spacing.

13. Question 13 of 16

    You have finished typing a bulleted list. How do you turn the bullets off for the next paragraph?

    • APress Enter until the bullets switch off
    • BPress Ctrl+Enter
    • CPress Ctrl+Alt+M
    • DPress Shift+Enter
    Show answer

    Answer: A. Press Enter until the bullets switch off

    To complete a list, press Enter until the bullets or numbering switch off. Ctrl+Enter would insert a page break.

14. Question 14 of 16

    A numbered list continues 5, 6, 7 but it should start again at 1. What is the right way to fix it?

    • ADelete the numbers and type 1, 2, 3 by hand at the start of each item
    • BPress Shift+Tab before each item
    • CApply the Normal style to the whole list
    • DRight-click the first number and choose Restart at 1
    Show answer

    Answer: D. Right-click the first number and choose Restart at 1

    Use Restart at 1 from the right-click menu. Microsoft advises using the numbering commands instead of typing numbers by hand.

15. Question 15 of 16

    Microsoft's accessibility guidance for headings says you should:

    • AUse Heading 3 for every heading so they look the same
    • BUse them in logical order and not skip levels
    • CPut all headings in the page header
    • DUse bold Normal text instead of heading styles
    Show answer

    Answer: B. Use them in logical order and not skip levels

    Microsoft advises using built-in heading styles in logical order (Heading 1, then Heading 2, and so on) without skipping levels.

16. Question 16 of 16

    Read Jordan's message. What should Jordan do to fix both problems?

    Hi Sam,

    I typed the section titles in our safety report in bold, 16 pt Arial. Now I want to add a table of contents, but Word says no entries were found. The titles also don't show in the Navigation pane.

    Jordan

    • AApply Heading styles to the section titles
    • BInsert a page break before each title
    • CMake the titles larger and underlined
    • DTurn on Track Changes and retype the titles
    Show answer

    Answer: A. Apply Heading styles to the section titles

    The table of contents and the Navigation pane both use heading styles, not bold or large text.

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