Google Sheets Fundamentals Course: Sorting, filtering, validation and highlighting

1. Question 1 of 17

   You selected your list. Which menu adds filter buttons to the header row?

   • AData, then Create a filter
   • BFormat, then Conditional formatting
   • CView, then Freeze
   • DInsert, then Dropdown
   Show answer

   Answer: A. Data, then Create a filter

   Select the range, then select Data, then Create a filter. A Filter icon appears at the top of each column.

2. Question 2 of 17

   In the inventory below, you filter the Category column to show only PPE. How many data rows are still visible?

   	A	B	C	D
   1	Item	Category	Qty	Reorder at
   2	Nitrile gloves	PPE	120	50
   3	Safety glasses	PPE	18	20
   4	Box cutters	Tools	9	10
   5	Packing tape	Supplies	64	24
   6	Hi-vis vests	PPE	30	15
   7	Label rolls	Supplies	6	12
   8	Tape guns	Tools	14	5

   • A7
   • B4
   • C2
   • D3
   Show answer

   Answer: D. 3

   Three items are PPE: Nitrile gloves, Safety glasses and Hi-vis vests. The other rows are hidden.

3. Question 3 of 17

   You use Data, then Sort range, then Advanced range sorting options. Your list has headings in row 1. What should you tick?

   • AData has header row
   • BShow a warning
   • CUse custom cell values
   • DAllow multiple selections
   Show answer

   Answer: A. Data has header row

   Tick Data has header row so the headings stay at the top and are not sorted with the data.

4. Question 4 of 17

   In the inventory below, you sort the data by Qty from smallest to largest. Which item ends up in row 2?

   	A	B	C	D
   1	Item	Category	Qty	Reorder at
   2	Nitrile gloves	PPE	120	50
   3	Safety glasses	PPE	18	20
   4	Box cutters	Tools	9	10
   5	Packing tape	Supplies	64	24
   6	Hi-vis vests	PPE	30	15
   7	Label rolls	Supplies	6	12
   8	Tape guns	Tools	14	5

   • ALabel rolls
   • BBox cutters
   • CNitrile gloves
   • DTape guns
   Show answer

   Answer: A. Label rolls

   The smallest quantity is 6, for Label rolls, so it moves to the first data row.

5. Question 5 of 17

   In the inventory below, you sort by Category (A to Z) and then by Qty (largest to smallest). Which item ends up in the last row (row 8)?

   	A	B	C	D
   1	Item	Category	Qty	Reorder at
   2	Nitrile gloves	PPE	120	50
   3	Safety glasses	PPE	18	20
   4	Box cutters	Tools	9	10
   5	Packing tape	Supplies	64	24
   6	Hi-vis vests	PPE	30	15
   7	Label rolls	Supplies	6	12
   8	Tape guns	Tools	14	5

   • ABox cutters
   • BPacking tape
   • CLabel rolls
   • DTape guns
   Show answer

   Answer: A. Box cutters

   Tools comes last in A to Z order. Within Tools, the largest Qty comes first: Tape guns (14), then Box cutters (9).

6. Question 6 of 17

   In the advanced sort options, how do you add a second rule, such as sorting by Last name within each Department?

   • ASort the sheet twice with Ctrl+Z in between
   • BClick Add another sort column
   • CClick Add rule under Data validation
   • DCreate a second filter view
   Show answer

   Answer: B. Click Add another sort column

   Choose the first column and order, then click Add another sort column to add the next rule.

7. Question 7 of 17

   Several people use the same shared sheet. You want to filter the data without changing what others see. What should you use?

   • AA filter
   • BA filter view
   • CConditional formatting
   • DA protected range
   Show answer

   Answer: B. A filter view

   A filter is seen by everyone who has access. A filter view lets each person have their own sort and filter.

8. Question 8 of 17

   You only have view access to a sheet. What happens if you create a filter view?

   • AIt is temporary, only you can use it and it is not saved
   • BIt is saved in the file and shared with the owner
   • CIt changes the view for everyone who opens the file
   • DSheets refuses, because viewers cannot sort or filter
   Show answer

   Answer: A. It is temporary, only you can use it and it is not saved

   With view-only access you can still create a filter view, but it is temporary, only you can use it, and it isn't saved.

9. Question 9 of 17

   You want a cell to offer a list such as Open, In progress and Closed. Which menu adds it?

   • AData, then Create a filter
   • BInsert, then Dropdown
   • CFormat, then Number
   • DInsert, then Chart
   Show answer

   Answer: B. Insert, then Dropdown

   Insert, then Dropdown adds a dropdown list. You can also select Data, then Data validation, then Add rule.

10. Question 10 of 17

    Someone types a value that is not in a dropdown list. What happens by default?

    • AThe entry is accepted and turned red
    • BThe entry is rejected
    • CThe list grows to include it
    • DThe whole row is deleted
    Show answer

    Answer: B. The entry is rejected

    By default, entries that don't match the list are rejected. Under Advanced options you can choose Show a warning instead.

11. Question 11 of 17

    Your list of department names is in Lists!A2:A8. Which dropdown criteria uses those cells for the choices?

    • ACustom formula is
    • BDropdown from a range
    • CDropdown
    • DColor scale
    Show answer

    Answer: B. Dropdown from a range

    Dropdown from a range takes its choices from the cells you select. Dropdown lets you type the items yourself.

12. Question 12 of 17

    You want Yes and No to be stored when a checkbox is ticked and unticked. Where do you set this?

    • AData validation: criteria Checkbox, then Use custom cell values
    • BInsert, then Checkbox, then Format, then Number, then Custom
    • CData, then Create a filter, then Filter by values
    • DFormat, then Conditional formatting, then Color scale
    Show answer

    Answer: A. Data validation: criteria Checkbox, then Use custom cell values

    In Data validation, set the criteria to Checkbox, click Use custom cell values, and enter the Checked and Unchecked values.

13. Question 13 of 17

    Which menu lets you colour cells automatically when a rule is true, such as stock below the reorder level?

    • AData, then Data validation
    • BInsert, then Dropdown
    • CView, then Show, then Protected ranges
    • DFormat, then Conditional formatting
    Show answer

    Answer: D. Format, then Conditional formatting

    Select the cells, then select Format, then Conditional formatting. A panel opens on the right where you set the rule.

14. Question 14 of 17

    In the inventory below, you apply the custom formula =$C2<$D2 to A2:D8. How many rows are highlighted?

    	A	B	C	D
    1	Item	Category	Qty	Reorder at
    2	Nitrile gloves	PPE	120	50
    3	Safety glasses	PPE	18	20
    4	Box cutters	Tools	9	10
    5	Packing tape	Supplies	64	24
    6	Hi-vis vests	PPE	30	15
    7	Label rolls	Supplies	6	12
    8	Tape guns	Tools	14	5

    • A4
    • B3
    • C2
    • D7
    Show answer

    Answer: B. 3

    The rule is true when Qty is less than Reorder at: Safety glasses (18 < 20), Box cutters (9 < 10) and Label rolls (6 < 12).

15. Question 15 of 17

    Two conditional formatting rules are true for the same cell. Which format does it get?

    • AA mix of both rules' formats
    • BThe newest rule that was added
    • CThe first rule found to be true
    • DNo format, because the rules conflict
    Show answer

    Answer: C. The first rule found to be true

    The first rule found to be true defines the format. Drag the rules in the panel to change their order.

16. Question 16 of 17

    Which custom formula highlights duplicate values in A1:A100?

    • A=COUNTIF($A$1:$A$100,A1)>1
    • B=COUNTA($A$1:$A$100)>1
    • C=COUNTIF(A1,$A$1:$A$100)>1
    • D=IF(A1=A1,TRUE)
    Show answer

    Answer: A. =COUNTIF($A$1:$A$100,A1)>1

    COUNTIF counts how many times A1's value appears in the locked range $A$1:$A$100. More than 1 means it is a duplicate.

17. Question 17 of 17

    You protect a range with Data, then Protect sheets and ranges. What does Google say about using this as a security measure?

    • AIt is safe for secrets, because the range is hidden from everyone but you
    • BIt is not a security measure: people can still copy, print or export
    • CIt is a full security measure, because viewers can no longer see the range
    • DIt is strong security, because the cells are locked with a password
    Show answer

    Answer: B. It is not a security measure: people can still copy, print or export

    Google says protection shouldn't be used as a security measure. It limits editing only; people can still print, copy, paste, import and export, so share only with people you trust.

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